Every small business owner has a to-do list that grows faster than the workday. Motion is the AI planner that actually schedules the list, blocks time on your calendar, and shuffles everything when Tuesday goes sideways. The 7-day trial alone will change how you handle Monday.
Motion is a browser and desktop app that treats a to-do list the way a great assistant would. You add a task, tell it how long the task takes, when the deadline is, and how important it is. Motion reaches into your Google or Outlook calendar and blocks the actual time to do the work. When a meeting gets added, when a client pushes a deadline, or when you finish something early, the schedule re-plans on its own hundreds of times a day. Four tools live inside one app: a task manager, a calendar assistant, a project planner that builds full project timelines from a plain description, and an AI notetaker that joins your Zoom or Google Meet calls and turns them into action items. Pro AI at $19 a month covers everything most solo owners need. Business AI at $29 a month adds team capacity views, Gantt timelines, time tracking, and reporting. There is no forever-free plan, but the 7-day trial is a real trial with full access and no card charge if you cancel.
Most owners lose two hours a day not to the work but to the switching. You look at Asana, bounce to Google Calendar, check your phone, then remember the invoice you meant to send at lunch, and by then it is 4pm. Motion collapses those tools into one live plan. A Jacksonville HVAC service owner running fifteen jobs, three open quotes, and a Thursday tune-up newsletter can dump every one of those into Motion with the estimated time and the customer deadline, and see the whole week honestly reflected on the calendar. When a same-day emergency call comes in, Motion pushes the newsletter block to Friday instead of hoping you remember to move it. The plan stays honest about what actually fits in the week you have left, which is the part most owners lose sight of the second the phone rings.
Motion will not read your mind about what matters. If you flag every task as high priority, the schedule will look like every task is due Tuesday at 9am, and the AI cannot save you from that. It also will not replace real client strategy for a service business. It is a scheduler, not a planner of the business itself. The right way to think about it: Motion buys back the two hours a day you were losing to where things go, so you can spend those hours on the work that actually pays.
Is there really no free plan?
Correct, and this is the friction point most owners meet first. Motion runs a 7-day trial with full access, and after that it is a paid tool. Most owners who stay past week one save enough hours in the first month to justify the $13 to $19 spend, but the honest answer is: load a real week of your work into the trial and decide based on how much your calendar shifts, not on the tour.
How is Motion different from Reclaim AI or Google Calendar?
Google Calendar shows you meetings. It does not know about your task list. Reclaim schedules habits and task time, but it does not manage projects or take meeting notes. Motion is the whole picture in one app: tasks, projects, calendar, and meeting notes, all re-planning each other in real time. If you already live in Asana or ClickUp, Motion is a bigger lift to adopt. If you are running the business off a notes app and Google Calendar, Motion is the biggest jump forward you can make in a week.
Does the Meeting Notetaker work on any call?
It works on Zoom, Google Meet, and Microsoft Teams calls that come through your connected calendar. It joins as a visible bot participant, so guests will see it on the screen. You can turn it off per meeting, or auto-enable it only for internal calls. The output is a summary, a transcript, a set of action items, and a follow-up email draft, all filed to the right project.
MBM makes the technical stuff simple. We handle the setup so you can focus on the results.
Let's Talk →